Description: Solicit/gather articles for biannual newsletter, edit for grammar, length, relevance, and coordinate with board and Westmuse layout editor.

Time: About a month of emails and coordination, twice a year (in fall and spring), plus talking to people at camp.

Required skills:

• Organization and email communication.
• Experience as copy editor, or good writing skills

Note: there is currently a volunteer to do the layout and produce the actual newsletter; this job is primarily to gather material for the newsletter.

Description: Manage the WCAMS facebook page.

Time: Periodically post to facebook page, respond to facebook messages.

Required skills:

• Administration of an organization facebook page.
• Able to identify/create non-copyright images to post.
• Advising the Board on how best to use it to further our mission and vision would be an asset.

Description: Produce mail-outs to membership about concerts or other items of interest to members

Time: 1-2 days about once a month

Required skills:

• Comfortable using or learning Brevo, or other mail-out web application
• Ability to create graphics from concert poster images
• Ability to disseminate information from web page or emails and present in cohesive manner

Description: Oversees and supports board operations, including succession planning; identifies, recruits and onboards new board members and volunteers.

Time: Ongoing

Required skills:

• Knowledge of WCAMS organization and/or understanding of non-profit board governance
• Able to think strategically
• Able to organize and/or use volunteer info in docs & spreadsheets
• Enthusiasm, approachability

Description: Review budgets, expenditures, financial statements and support the Treasurer in their role.

Time: Periodically throughout the year

Required skills:

• Comfortable using spreadsheets, including creation/use of formulas
• Detail-oriented
• Accounting background would be an asset

Description: Responsible for all internal and external communications to members and the general public

Time: Ongoing; ramp-up before camp

Required skills: see below for individual Communications tasks

Description: Investigate and organize WCAMS activities beyond the summer music camp.

Time: A few meetings per year + investigation and implementation of one or more activities.

Required skills:

• Organization
• Ability to coordinate logistics of an event
• Knowledge of local faculty and/or venues would be an asset

Description: A strategic team dedicated to reviewing, reimagining, and innovating our camp structures.

Time: A few meetings per year

Required skills:

• Helpful to have attended several past camps

Description: Responsible for the planning and execution of the Summer Music Camp

Time: Ongoing; ramp-up before camp

Required skills: Camp Production is made of various committees and individual tasks. See below for a sample of tasks

Description: Keep members informed, attract new members to the organization.
Various activities:

Time: Ongoing; ramp-up before camp

Required skills: any and all of the following would be helpful

• Design (Adobe or other similar products) to create publicity materials
• Writing skills
• Ability to connect with CBC, music organizations or other places to promote WCAMS and its activities

Description: Prepare all music for camp. This committee has various responsibilities:

• Patiently and persistently work with faculty of large ensembles to obtain repertoire
• Obtain music from IMSLP, borrow from other orchestras or rent/purchase
• Organize printing of music, distribution and collection of borrowed/rented music
• Send questionnaires to instrumentalist campers regarding their playing ability, organize chamber groups
• Send instrumentalist faculty the list of campers playing their instrument, those who have been accepted to orchestra, and their chamber groups

Time: Several hours monthly throughout the year

Required skills:

• Knowledge of the classical orchestral and chamber repertoire is an asset
• Comfortable with basic technology: email & spreadsheets
• High organizational skills, and ability to complete tasks in a timely manner

Description: Organize MC, stage managers & lighting tech

Time: From May until/during camp

Required skills:

• Able to recruit, organize people to be MC & stage managers for all concerts
• Experience with theatre tech, in particular lighting board, an asset

Description: Respond to phone & email enquiries to WCAMS

Time: Ongoing; minimal, but more active from March to July

Required skills:

• Knowledge of WCAMS organization
• Friendly, helpful, prompt responses

Description: Manage the WCAMS facebook page.

Time: Periodically post to facebook page, respond to facebook messages.

Required skills:

• Administration of an organization facebook page.
• Able to identify/create non-copyright images to post.
• Advising the Board on how best to use it to further our mission and vision would be an asset.

Description: Solicit/gather articles for biannual newsletter, edit for grammar, length, relevance,.. and coordinate with board and Westmuse layout editor.

Time: About a month of emails and coordination, twice a year.

Required skills:

• Organization and email communication.
• Copy editor.

Description: Produce mail-outs to membership about concerts or other items of interest to members

Time: 1-2 days about once a month

Required skills:

• Comfortable using or learning Brevo, or other mail-out web application
• Ability to create graphics from concert poster images
• Ability to disseminate information from web page or emails and present in cohesive manner
• The job could be shared between someone who creates content and someone who does the mail-out.

Description: Update wcams web site, camp applications, camp evaluations and faculty contracts

Time: Several hours per month, more before applications open and after camp

Required skills:

• Knowledge of html/css, javascript, php
• Knowledge of google app scripts would be an asset
• Local apache or other development environment + ftp
• Design/presentation skills and/or ability to adhere to existing design
• Knowledge of github or other version control system would be an asset

Description: Review venue contract, work with venue on details

Time: A few hours per month throughout the year

Required skills:

• Detail-oriented, ability to critically review a contract
• Organized, able to gather questions from Camp committees and get answers from venue

Description: Process memberships & accepted camp applicants, send invoices, respond to queries; coordinate with music and accommodation committees

Time: Intensive Feb-April + month before camp; occasional throughout the year

Required skills:

• Competent using google spreadsheets (editing, formulas, using custom menus)
• Basic knowledge of google app scripts would be an asset, but is not essential
• Meticulous about accuracy; check work
• Self-starter: follow-up on emails, timely invoicing and responses
• Patient, friendly, and resourceful

Description: Coordinate with venue caterers for meals & parties at camp

Time: A few hours in May/June/July

Required skills:

• Able to select/suggest meals considering camper dietary restrictions
• Able to estimate amounts

Description: Coordinate the moving (to and at camp), and tuning of instruments

Time: A few hours in June/July

Required skills:

• Able to rent a small van for moving instruments and other camp supplies
• Drive or organize driver of van
• Organize a team of volunteers to load/unload the van
• Organize a team of volunteers to relocate keyboards at camp
• Identify and organize tuning of some acoustic pianos

Description: Work with Application committee to place campers/faculty in dorms based on various criteria (roommate, physical limitations, large instrument,...)

Time: March-July

Required skills:

• Comfortable working with google spreadsheet & drive
• Meticulous, detail-oriented, triple check room assignments
• Organize a team to check rooms, and print names & washroom signs on doors the day before camp
• Be available to organize room changes during camp if necessary

Description: Address accessibility issues

Time: A few hours throughout the year

Required skills:

• Organize a committee to evaluate accessibility issues
• Coordinate with Venue
• Ability to execute accessibility plan (e.g. rent a golf card, prepare signs,...)

Description: Plan the camp and concert schedule

Time: A few hours a month from March to July

Required skills:

• Prior attendance at camp is an asset
• Detailed thinker, able to plan given various constraints

Description: Solicit designs for camp T-shirt, organize judging committee, choose colour, coordinate with registrar and T-shirt printing company

Time: Meetings in January and May/June

Required skills:

• Email and basic computer skills to save and email electronic designs
• Able to organize a group of people, coordinate with others, and meet deadlines

Description: Organize camp photographers, collect photos, select/edit photos for smugmug, make camp album

Time: A few hours at camp, many hours in Sep/Oct/Nov to prepare photos and album

Required skills:

• Knowledge of photography
• Knowledge of dropbox, google drive or other photo sharing site
• Knowledge (or ability to learn) smugmug interface
• Knowledge (or ability to learn) Mixbook, blurb or other photo book sites; good design sense

Note: this job could be divided between two or three people:

1. Organize photographers at camp, and collection of photos
2. Sort, merge, edit photos and upload to smugmug
3. Create photo album

Description: Match those who offered to take people to camp with those living nearby who need a ride

Time: A few hours in May/June

Required skills:

• Responsive on email
• Able to work with a spreadsheet of campers offering/needing a ride

Description: Prepare camper & faculty nametags

Time: A few hours in June/July

Required skills:

• Able to work with a spreadsheet of faculty & campers
• Able to print small size nametag cards

Description: Contact parents/chaperones of children and youth to collect waiver forms

Time: Several hours in May/June/July

Required skills:

• Highly organized and detail-oriented
• Good with communication and following up